How to Organize a Memorable Corporate Dinner Event in Dubai
Organizing a corporate dinner event in Dubai is a fantastic opportunity to reflect your company's best side. Whether you are hosting it to thank your employees, celebrate the business, or to impress your clients, there are several things you need to keep in mind to have it go smoothly. At the end of the day, you want this event to remind all who attend how incredible your company is. You also want it to be an event of which you are proud to be a part.
From the importance of purpose to ensuring attendees feel comfortable and the branding touches that guests will remember, read on for everything you need to know about organizing a memorable corporate dinner event in Dubai.
1. Know the purpose of the event.
Before you start the planning process, the event team must understand the purpose of this corporate dinner. By having everyone on the same page when it comes to the mission, it will make it easier to make decisions further down the line. The purpose will affect the venue, the menu planning, the guest list, and the branding, so it is essential to be sure about it before you start creating the experience.
In some cases, the event may be to give employees a chance to connect outside of office hours or to celebrate the completion of a goal or project. Whatever the reason, knowing the "why" behind the evening will keep you on the right track when answering the "hows" and the "whats".
Once you know the purpose of the event, you want to start planning as soon as possible to ensure you have enough time to get everything organized. Keep in mind that you are likely going to have to wait for approval before making certain decisions, which can take some time. Additionally, you may have to work within vendors' schedules, which again may take a little longer than initially anticipated. Therefore, it is highly suggested that you give yourself enough time so that all aspects of the event can go according to plan.
2. Select the perfect venue.
The next crucial step is to select the appropriate venue for your corporate dinner. The site you choose can make or break the event and can either make the organization process an enjoyable one or a headache. When looking at potential venue options, you want to ensure you are considering the location and the parking situation in order to make it accessible for all guests. Additionally, venue capacities, services and amenities, and ambiance should all be examined.
Generally, for a corporate dinner event, it is recommended that you opt for private dining in Dubai as this will ensure that you impress your employees, partners, or clients. By having a private room in a restaurant, you will benefit from having the restaurant’s team manage everything, ensuring you can enjoy the event, rather than having to run it.
Additionally, you will have high-quality service that is solely for you, which helps to make the evening a memorable one. When you are venue scouting, make sure to ask the event rep about their corporate dinner experience and what they can do to make yours run smoothly.
3. Plan details to align with company branding.
As this is a corporate dinner event, you must keep your company's branding at the forefront of your mind throughout the planning process. The menu, decorations, take-home gifts, and other details should all set the ambiance of the event while also aligning with your company's branding.
The menu should be designed with the restaurant and then printed on company branded paper, which can be placed at each seat on the day of the event. During the planning process, you also want to design a seating chart and have place cards printed off for each guest.
When it comes to seating arrangements, ensure that guests have the best view. If there is a guest-of-honor, they should be seated at the head of the table, next to the host. Then the rest of the attendees should be seated in terms of their seniority level.
4. Communicate guidelines with guests.
Generally, corporate dinner events are optional, which means you need to go out-of-your-way to communicate with guests to help convince them to attend. To make sure it is as attractive as possible for everyone, take into consideration dietary needs when preparing the menu. You should always have a vegetarian and gluten-free option, but reach out to guests and ask them to inform you of any other special dietary considerations. Additionally, you may also be required to arrange for accessible seating and access for some guests.
Moreover, by communicating guidelines with guests, you are more likely to have them attend as they will feel at ease that they know what to expect. This includes communicating with them about whether partners are invited, the dress code, and whether they need to prepare anything for the evening. The more formal the event, the more critical it is for you to go out of your way to ensure all attendees feel comfortable.
Invitations should be sent out 1-2 weeks before the event and should include the date by which you need attendees' RSVP decisions, as knowing how many guests you will have is essential for planning seating and food. As the actual guest count will inevitably change the day of, you want to make your plans for a few more people than you are anticipating.
While every corporate dinner event is unique, one thing that remains consistent is that all the details align with the company culture, mission, and overall purpose of the event. By hosting it in a private dining room, you will be able to control a lot more of the design aspects. Planning a memorable corporate dinner event takes much work, but it is worth it when you are able to show your company in the most favorable light.
Are you in the process of planning a corporate dinner event? Is it something that you are looking to do this year? Let us know your thoughts and any relevant experiences you have in the comments below!